政府機關電子檔案管理之風險

The Risk of Electronic Records Management in Government Agencies

我國政府機關經常運用資訊科技以推動各項業務，並且利用電腦來記載機關所經歷的各項活動，儲存於各式電子媒體之中。因此，隨著資訊技術的興起，政府機關逐漸產生大量電子檔案，電子檔案已成為各機關保存其組織記憶的重要典藏。國際標準組織自2001年起陸續制定檔案管理相關國際標準，包含ISO 15489與ISO 16175等。在ISO 15489國際標準中，規範電子檔案之管理應符合真實性、完整性、可靠性、可應用性等要求。在ISO 16175國際標準中，亦提出電子辦公環境中的檔案原則與功能需求。政府機關為了達到法規的要求，藉由政策與制度的規範，整合資源的投入，改善本身的檔案管理能力，進而規避電子檔案管理風險，最後達成電子檔案管理的目標。

Through various media and information technologies, past activities of government are preserved as critical memory in agencies after filing. Tremendous amount of electronic records in government agencies are created under the emergence of information technologies. Since 2001, international standards for records management have are promulgated by International Organization for Standardization (ISO) to meet the needs of media and operations management named as ISO 15489. It leads electronic records management practices towards the purposes of authenticity, reliability, integrity and usability. Additionally, principles and functional requirements for records in electronic office environments are raised in ISO 16175 as well. To meet the requirement of regulations, government agencies formulate their strategies and rules, integrate resources, improve their ability and avoid risks to attain the goal of electronic records management.