檔案編排與檔案庫房管理

Archival Arrangement and Repository Management

在政府機關的公文檔案以及回溯檔案上所出現的數字符號中，以檔號與檔案庫房管理的關係最為密切，是決定檔案在庫房中的陳列方式以及排列位置的庫房定位系統。在這個定位系統中，年度號與分類號是用來決定檔冊在檔案架上的陳列方式，案次號、卷次號及目次號則是用來決定檔案文件在檔冊內的排列方式。我國目前所使用的這種檔案庫房檔冊定位方式，是否是最適合於檔案編排以及檔案庫房管理的呢？如果我們將原本做為分類號附屬說明之用，並作為檔案銷毀參考依據的檔案保存年限系統，拿來當作庫房檔冊編排體系的一環，然後與年度號及分類號做排列組合，再由這樣的邏輯組合分析其可能產生的庫房管理方式，我們會發現將保存年限視為檔案定位系統中的一環，對於檔案庫房的管理將會產生極大的效益。

The alphanumeric symbols that appeared on official documents and retrospective records in government agencies reflect somewhat archival repository management. The section of file number has the closest relationship with shelf management in practice. The file number, i.e. shelf positioning system for records, is able to decide an item how it is displayed and where it is allocated. In this kind of shelf positioning system, the composed number of fiscal year number and classification number aims to decide how to display a file folder on archival shelf. The composition of case number, volume number and item number arrange the corresponding layout inside a folder. We was wondering if this kind of record shelf positioning system would be most suitable to archival arrangement and repository management in our country. In case we used retention year schedule system as subordinated description of a classification number originally, the result of which would be an element of record folder arrangement. Subsequently, to combine the retention year, which appended with fiscal year, and classification number were to produce applicable archival repository management methods on logical permutation order. The significant finding was when the retention year schedule system as a part of record shelf positioning system will improve effectiveness and efficiency on archival repository management.