論實施人力資源管理所必需的個人信息處理活動

“實施人力資源管理所必需”是勞動場景中用人單位處理勞動者個人信息時最常用的法律根據。《個人信息保護法》第13條第1款第2項中的人力資源管理僅限於與勞動關系相關的人力資源管理活動，不包括國家機關對公務員、參公單位對參公人員實施的人力資源管理。在以下情形中，用人單位均不得以實施人力資源管理所必需作為處理個人信息的法律根據，包括:未按照法定程序制定勞動規章制度或簽訂集體合同，勞動規章制度以及集體合同中沒有對個人信息處理作出規定或約定，以及勞動規章制度或集體合同中個人信息處理的規定和約定違法。判斷個人信息處理活動是否屬實施人力資源管理所必需時，應遵循必要原則和目的限制原則，考慮處理目的是否是維護用人單位的合法利益且與該目的直接相關，個人信息處理活動對於維護用人單位的合法利益是否必要，以及處理方式是否屬對勞動者的個人權益影響最小的方式。實施人力資源管理所必需與為履行合同所必需、為履行法定義務所必需等其他法律根據之間既有聯繫也有區別。

The necessity for human resource management is the most commonly invoked legal basis when employers handle employees' personal information in the labor context. Under Article 13, Paragraph 1, Item 2 of the Personal Information Protection Law,“human resource management”is limited to activities related to labor relations and does not extend to human resource management conducted by state organs for civil servants or by public institutions for personnel governed by civil service regulations. In the following circumstances, employers may not rely on the necessity for human resource management as the legal basis for processing personal information: where labor rules and regulations or collective contracts have not been formulated through statutory procedures; where such rules or contracts do not provide for or agree upon personal information processing; or where the relevant provisions and agreements are unlawful. When assessing whether a personal information processing activity falls within the scope of human resource management necessity, the principles of necessity and purpose limitation must be observed. This requires considering whether the processing purpose is to protect the employer's legitimate interests and is directly related to that purpose, whether the processing activity is necessary to protect such interests, and whether the processing method represents the least intrusive means of affecting the employee's personal rights and interests. The necessity for human resource management is related to, but distinct from, other legal bases such as necessity for the performance of a contract or necessity for the fulfillment of statutory duties.