無線射頻技術與其於檔案管理之應用

Introduction of RFID and Its Application on Archives Management

檔案管理或實體文件管理常常遇到文件找尋不易的困難，而且文件在處理過程中的遺失問題，亦造成文件重製的額外成本。無線射頻技術（RFID）標籤和讀取器，提供一種即時偵測文件位置的資訊工具：將文件貼附標籤，賦予一個獨特的文件身份號碼，並在文件簽入、簽出的場所，架設RFID讀取器，藉以偵測文件進入和離開該簽入、簽出場所的時間。除了追蹤文件的動態資訊外，搭配文件資訊資料庫之建置，於資料庫中儲存實體文件的電子檔案複本，可以有效整合實體與數位文件的管理。若賦予數位化管理的各式軟體功能，對文件加以檢索、分析、分類，更可進一步以完善的文件檔案管理機制，奠定知識管理的基石。

To locate physical records effectively is one of the major obstacles occurred in archives management. If documents which get lost when passed around, it will cost a lot to reproduce. RFID, Radio Frequency Identification, provides a revolutionary mechanism for tracking the traces of documents affixed with RFID tags. RFID Tags are embedded with a chip where the unique identification number for a document is encoded. By deploying RFID readers at choke points where documents are checked-in and checked-out, tags affixed to documents will be detected thereby the appearances of the documents will be recorded in the radio frequency coverage area of each reader. On top of the location information reported by each RFID reader, the mechanism can be combined with comprehensive database where electronic documents are kept for reference as well as value-added analysis. Coupled with features from document management system, documents in the database can be retrieved, analyzed with keywords and classified for related content, which lays the groundwork of knowledge management.